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Passports

 

Passports

The passport is a travel and an identification document. It is issued to citizens residing in the consular district of Ottawa by the Consular Section - Passport Office of this Embassy.

To apply for a passport the applicant shall submit the following documents:

  • valid photo ID;
  • a recent passport format photo (colour);
  • permanent residence card or proof of address within the consular district.

The applicant will fill out the required application form provided by our office. The form must be signed and witnessed at the Embassy.

As of June 6, 2012, the electronic verification required for the issuance of a passport is conducted by the Ministry of the Interior, and no longer by the Police Headquarters territorially competent for the jurisdiction where the applicant was registered in A.I.R.E. (Registry of Italians Residing Abroad), and where the expected waiting times were up to 30 days from the date of the request.

Italian citizens residing abroad may apply for a passport in another consular jurisdiction. However, in this case, a "Non-objection” and “Authorization" of the Office (Police Headquarters or Italian Consulate) territorially competent for the area of residence is required. Therefore, the expected times for delivery cannot be confirmed, as the transfer of competency by the Office in charge is mandatory.

VALIDITY OF PASSPORTS

Passports issued after February 4, 2003 are valid for ten years.

Under the current legislation, minors must also apply for a passport, as adding them to the parents’ passport is no longer an option. To apply for a minor’s passport, both parents must present themselves at the Passport Office with the following:

• valid photo ID of the minor;

• valid photo ID of each parent;

• a passport photo (colour) of the minor;

In case one of the parents refuses to sign the consent for the release of the passport to the minor child, the applying parent must provide the Passport Office with a letter explaining the reasons for the lack of consent of the other parent. The letter must include the full address and telephone number of the non-consenting parent.
If the lack of consent appears to be not justified, the Head of the Consular Section may issue a ruling ordering the passport be issued to the minor.

 

Passport theft or loss (Italians residing abroad)

In the case of a passport theft or loss, you must present yourself to the Passport Office of the Embassy with the following:

  • Police report of passport theft or loss issued by the local authorities;
  • valid photo ID;
  • permanent residence card or proof of address within the consular district.

 

Passport theft or loss (Italians not residing abroad)

If an Italian citizen experiences an emergency situation (for example, a tourist in transit who is scheduled to leave the country promptly and loses his/her passport or was victim of a theft) and, therefore, there is not enough time to request the Police Headquarters or to Consulate, that issued the lost document the CLEARANCE for issuing a new passport, the Passport Office of this Embassy will provide a so-called ETD "European Travel Document" only valid for the return trip to Italy. In order to obtain an ETD, you must present yourself at Passport Office of the Embassy with the following:

• Police report of passport theft or loss issued by the local authorities;
• A passport photo (colour);
• original airline ticket with confirmed departure date.

 

Accompanying declaration for minors under 14 travelling abroad unaccompanied by at least one of the parents

NOTICE: As of June 4, 2014 a new regulation is in effect regarding the accompanying declaration for minors under 14 travelling abroad unaccompanied by at least one of the parents or guardians.

Minors under the age of fourteen travelling abroad unaccompanied by one of the two parents (or guardians), require a letter of consent indicating the name of the person or the organization accompanying the minor, signed by the parents or guardians and endorsed by the Passport office.

The consent must be renewed every time that the minor under the age of fourteen travels abroad, or if residing abroad, every time he/she leaves the country of residence. The validity of the consent may not exceed 6 months. Therefore, the departure and return dates must be fall within this time frame.

The letter of consent is normally authenticated by the competent local authority for the place of residence of the minor; in this specific case, the Consular Section; the parents or guardians shall present themselves during opening hours to sign it in the presence of the Consular officer.

1. letter of consent for accompanying a minor (Italian only)

2. approval of consent for accompanying a minor (Italian only)


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